Privacy Statement

Journal: Frontiers in Preventive Medicine
Publisher: Public Health Young Scholars Alliance
Website: https://fpmjournal.org

This privacy statement outlines how Frontiers in Preventive Medicine collects, uses, and protects the information you provide when using our journal website, which operates on the Open Journal Systems (OJS) platform.

1. Information We Collect
We collect information that you voluntarily provide to us when you interact with the site as a:

  • Reader: When you subscribe to email notifications, we collect your email address.

  • Author: When submitting a manuscript, we collect your name, affiliation, email address, postal address, ORCID iD, and other biographical and manuscript-related data.

  • Reviewer: When agreeing to review a manuscript, we collect your name, email address, affiliation, and areas of expertise.

  • Editor: Editorial team members provide professional contact information and biographical details.

2. How We Use Your Information
The names, email addresses, and other personal data entered in this journal site will be used exclusively for the stated purposes of this journal's operations and will not be made available for any other purpose or to any other party without your explicit consent.

Specifically, we use your data for:

  • The publication process: To manage the submission, peer review, editing, and publication of manuscripts.

  • Communication: To correspond with you regarding your submission, send review requests, and distribute news about the journal.

  • Dissemination: To properly attribute authorship and acknowledge reviewers in published articles.

  • Site improvement: To analyze reading trends and improve our platform's functionality (using anonymized or aggregated data where possible).

3. Data Sharing and Disclosure

  • Published Articles: For published articles, we publicly display authors' names, affiliations, and contact information (as provided) as part of the article metadata to ensure proper attribution and facilitate academic communication.

  • Third-Party Services: We do not sell or rent your personal data. We may share information only with trusted third-party services essential to our operations (e.g., our hosting provider, preservation archives like CLOCKSS), under strict confidentiality agreements.

  • Legal Obligation: We may disclose your information where required by law or to protect our legal rights.

4. User Rights
You have the right to:

  • Access the personal information we hold about you.

  • Request corrections to any inaccurate or incomplete data.

  • Request the deletion of your personal data, subject to certain legal and contractual obligations.

  • Object to or restrict the processing of your data.
    You can exercise these rights by contacting us at [Insert dedicated contact email, e.g., privacy@fpmjournal.org].

5. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or alteration. Access to personal data is restricted to journal editors and involved staff who need it to perform their duties.

6. Data Retention
We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. Data associated with published articles is retained indefinitely as part of the permanent scientific record.

7. Changes to This Privacy Statement
We may update this privacy statement periodically. Any changes will be posted on this page, and we will update the "Last Updated" date below.

8. Contact Us
If you have any questions about this Privacy Statement or your personal data, please contact us at: info@fpmjournal.org.

Last Updated: October 31, 2025